Team Drives belong to a group, not an individual, so files stay put even when the individuals who created them leave an organization. Administrators can also set up Team Drives-shared spaces used to store, edit, and access files. Different permission levels can be associated with files or folders, such as edit, comment only, or view only.Īdministrators can limit files to internal use only, restrict access to certain departments or roles, disable sharing, printing, or copying, and blacklist (or whitelist) specific domains. Google Drive Native Security: Information Rights Management and Sharing Settingsīuilt-in Google Drive sharing settings and information rights management features determine how users interact with Drive. Of course, more robust controls come with higher costs. All enterprises, and many small to medium-sized businesses will require Google Drive for Business at a minimum so that admins can implement suitable controls, while heavily regulated organizations driven by compliance will need to consider Google’s enterprise plan. G Suite Basic, Google’s entry level offering, does not include the granular data protection controls necessary to meet regulatory or corporate confidentiality requirements. Organizations considering file sharing in G Suite should get familiar with Google Drive sharing settings and native control features for each tiered G Suite offering, then determine where layered security can fill any gaps the security team identifies. However, additional layers of security and control are often needed for compliance in the cloud. Organizations that understand Google Drive sharing settings and native controls can enhance secure cloud collaboration. More than 90% of organizations store data in the cloud, and when it comes to sharing that data, 60% rely on cloud file storage systems-such as Google Drive-to collaborate across distributed remote teams, among internal departments, and with external partners.Ī popular choice for organizations of all sizes in the digital workplace, Google Drive eliminates many of the traditional problems associated with file collaboration by providing an intuitive way to create, store, share, and manage documents in the cloud. This is the first article in a 2-part series on Google Drive security.
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